A commercial construction subcontractor was running its estimating on spreadsheets, Word templates, and a shared mailbox. JuneAI replaced the manual grind with a single custom tool that lives entirely on their own machines.
Every quote meant pulling customer and project details out of emails, typing them into a master “Quotes Due” spreadsheet, calculating pricing by hand, and formatting a Word document - roughly 45 minutes per job, with plenty of room for copy-paste errors.
Purchase orders were worse: numbers were tracked manually across folders, and a supplier’s order could mean jumping between five windows. Meanwhile, bid invitations arrived in a shared Outlook mailbox and someone re-typed each one into the spreadsheet by hand every morning.
A quote generator that reads the “Quotes Due” sheet, applies the contractor’s pricing rules, and produces a formatted, branded quote document in one click.
A purchase-order maker that handles supplier POs end to end - including the company’s own numbering scheme - and writes everything to the right place automatically.
A bid-intake assistant that reads incoming bid invitations straight from the Outlook mailbox, files attachments into a per-project folder, and fills the “Quotes Due” sheet - turning a daily manual chore into something that just happens.
The whole tool installs and runs on the estimating team’s own Windows machines. It reads and writes the same Excel files and Outlook mailbox the team already had - there is no portal to log into, no database in the cloud, and no customer pricing leaving the building.
Because nothing depends on an external service, the app keeps working when the office internet drops. Quotes, pricing, and supplier details stay on the company network, where the contractor’s own backups and access controls already apply.
Quoting dropped from ~45 minutes to about 5. Bid invitations are logged automatically instead of by hand. Purchase orders are consistent and numbered correctly every time. The estimating team spends its time on pricing decisions, not data entry - and not one byte of their commercial data has to sit on someone else’s server.
“It does in five minutes what used to take most of the morning. The bid emails just appear in the sheet now - nobody re-types them anymore. And it all stays on our own machines, which our directors cared about a lot.”
If your team is re-typing the same data every day, there’s a tool waiting to be built - and it can run entirely on your own machines.